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Evidence Guide: AHCCCF413 - Service committees

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

AHCCCF413 - Service committees

What evidence can you provide to prove your understanding of each of the following citeria?

Organise meetings

  1. Clarify purpose of meeting with the chair, secretary or coordinator
  2. Prepare and maintain schedule of meetings in line with program, group, regional or agency requirements
  3. Organise venue and date of meeting according to meeting schedule, group requirements and within any budget constraints
  4. Advise participants of any changes to original meeting details
  5. Advise all appropriate individuals of details of meetings and follow up for confirmation of attendance
  6. Accept and record any apologies
  7. Set up meeting room in a timely manner to suit arrangements
Clarify purpose of meeting with the chair, secretary or coordinator

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and maintain schedule of meetings in line with program, group, regional or agency requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organise venue and date of meeting according to meeting schedule, group requirements and within any budget constraints

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advise participants of any changes to original meeting details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advise all appropriate individuals of details of meetings and follow up for confirmation of attendance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Accept and record any apologies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Set up meeting room in a timely manner to suit arrangements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare business papers for meetings

  1. Prepare notice of meeting and agenda and provide details
  2. Prepare reports for meeting
  3. Distribute business papers to appropriate individuals following established guidelines
Prepare notice of meeting and agenda and provide details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare reports for meeting

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute business papers to appropriate individuals following established guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record and produce minutes of meeting

  1. Take notes of meeting activities and decisions to ensure an accurate record of meeting
  2. Produce minutes of the meeting in required format to provide an accurate account of meeting
  3. Check minutes for accuracy, get approval and distribute
Take notes of meeting activities and decisions to ensure an accurate record of meeting

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Produce minutes of the meeting in required format to provide an accurate account of meeting

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check minutes for accuracy, get approval and distribute

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow up after meetings

  1. Prepare action lists on work following from meetings
  2. Deal with requests for information promptly and accurately
  3. Deal with correspondence in a timely manner
Prepare action lists on work following from meetings

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deal with requests for information promptly and accurately

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deal with correspondence in a timely manner

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Element

Performance criteria

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Organise meetings

1.1 Clarify purpose of meeting with the chair, secretary or coordinator

1.2 Prepare and maintain schedule of meetings in line with program, group, regional or agency requirements

1.3 Organise venue and date of meeting according to meeting schedule, group requirements and within any budget constraints

1.4 Advise participants of any changes to original meeting details

1.5 Advise all appropriate individuals of details of meetings and follow up for confirmation of attendance

1.6 Accept and record any apologies

1.7 Set up meeting room in a timely manner to suit arrangements

2. Prepare business papers for meetings

2.1 Prepare notice of meeting and agenda and provide details

2.2 Prepare reports for meeting

2.3 Distribute business papers to appropriate individuals following established guidelines

3. Record and produce minutes of meeting

3.1 Take notes of meeting activities and decisions to ensure an accurate record of meeting

3.2 Produce minutes of the meeting in required format to provide an accurate account of meeting

3.3 Check minutes for accuracy, get approval and distribute

4. Follow up after meetings

4.1 Prepare action lists on work following from meetings

4.2 Deal with requests for information promptly and accurately

4.3 Deal with correspondence in a timely manner

Required Skills and Knowledge

Element

Performance criteria

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Organise meetings

1.1 Clarify purpose of meeting with the chair, secretary or coordinator

1.2 Prepare and maintain schedule of meetings in line with program, group, regional or agency requirements

1.3 Organise venue and date of meeting according to meeting schedule, group requirements and within any budget constraints

1.4 Advise participants of any changes to original meeting details

1.5 Advise all appropriate individuals of details of meetings and follow up for confirmation of attendance

1.6 Accept and record any apologies

1.7 Set up meeting room in a timely manner to suit arrangements

2. Prepare business papers for meetings

2.1 Prepare notice of meeting and agenda and provide details

2.2 Prepare reports for meeting

2.3 Distribute business papers to appropriate individuals following established guidelines

3. Record and produce minutes of meeting

3.1 Take notes of meeting activities and decisions to ensure an accurate record of meeting

3.2 Produce minutes of the meeting in required format to provide an accurate account of meeting

3.3 Check minutes for accuracy, get approval and distribute

4. Follow up after meetings

4.1 Prepare action lists on work following from meetings

4.2 Deal with requests for information promptly and accurately

4.3 Deal with correspondence in a timely manner

The candidate must be assessed on their ability to integrate and apply the performance requirements of this unit in a workplace setting. Performance must be demonstrated consistently over time and in a suitable range of contexts.

The candidate must provide evidence that they can:

organise formal meetings and advise members of details within agreed timeframes

prepare business papers and additional information for meetings

take meeting notes to meet enterprise requirements

carry out follow up actions within agreed timeframes

prepare minutes according to committee, organisational and legislative requirements

distribute meeting minutes within agreed timeframes

The candidate must demonstrate knowledge of:

meeting procedures, both formal and informal

agency guidelines or instructions where applicable

relevant program and incorporation requirements for group where applicable

local facilities for meetings

local arrangements for authorising expenditure

office and related business procedures

Range Statement